Epic Refuel Timeline
Last updated 9/4/2026
Our Journey to Foundation
Please monitor this page routinely, as it will be updated with the latest timeline changes and upcoming updates to the program.
Epic Refuel is a multi-year transformation focused on optimizing and standardizing workflows, reducing unnecessary complexity, and positioning Rochester Regional Health to fully leverage Epic Foundation. The timeline below provides a high-level view of the major phases of the program and key milestones along the journey.
Phase 1: Preparation
The Preparation phase focuses on establishing the foundation for the program. Governance structures are finalized, budgets and planning activities are completed, and key performance indicators are defined to support successful execution. Initial evaluations of the current Epic portfolio help prepare the organization for the work ahead.
Phase 2: Planning
During Planning, RRH and Epic work together to assess current workflows, identify opportunities, conduct technical and operational reviews, and develop recommendations. Findings from this phase help determine priorities and shape the overall implementation strategy. The program scope will be finalized and signed off by end of October 2026.
Fundamentals
The Fundamentals phase establishes the core foundation required for implementation. Activities include system preparation, testing, change management planning, training development, and readiness efforts to ensure teams are prepared for upcoming changes.
Sprint 1
Sprint 1 represents the first major wave of implementation activities. Teams focus on solution build, testing, training, and readiness efforts, followed by the first planned go-live milestone. These changes introduce Foundation-aligned workflows and begin delivering benefits across the organization.
Sprint 2
Sprint 2 continues implementation and optimization efforts, building upon the work completed during previous phases. Additional Foundation capabilities, workflow improvements, and standardized practices are introduced through structured testing, training, and deployment activities.
Sprint 3
During Sprint 3, implementation efforts continue across prioritized areas while teams focus on adoption, optimization, and operational readiness. Feedback from previous deployments helps inform ongoing improvements and supports successful organizational change.
Sprint 4
Sprint 4 completes the final wave of planned implementation activities and culminates in the program's final go-live milestone. This phase focuses on ensuring successful adoption, sustaining improvements, and establishing a strong Foundation-based environment for the future.
Beyond Refuel
Epic Refuel extends beyond implementation. Continuous improvement, governance, optimization, and ongoing feedback remain essential components of the journey as Rochester Regional Health continues to strengthen workflows, reduce variation, and enhance the experience of patients, providers, and team members
This timeline will be updated with more details as the program progresses. Please check back regularly for the upcoming milestones and changes.